Terms of Service

1. Who we are & what these Terms cover

ATLAS is operated by Aetherion Arc LLC, a California limited liability company (“Aetherion Arc,” “we,” “us,” or “our”). These Terms of Service (“Terms”) govern your access to and use of the ATLAS platform at atlascfi.com, the DebriefCFI platform at debriefcfi.com, and any other website, application, hardware, API, or service that Aetherion Arc LLC now or in the future owns or operates and that links to these Terms (each and collectively, the “Service”). “Affiliates” means entities that control, are controlled by, or are under common control with Aetherion Arc LLC. References to “we” include our Affiliates where the context requires (for example, for intellectual-property ownership, indemnification, and liability limits).

By creating an account, clicking “I agree” (or a similar control), or accessing or using the Service, you agree to these Terms and to our Privacy Policy, which is incorporated by reference. If you do not agree, do not use the Service.

2. What ATLAS is — and is not

ATLAS is an educational study aid and workflow tool for flight training. It is not a certificated flight instructor, a certificated ground instructor, a flight school, an FAA-designated examiner, an aircraft dispatcher, or a source of official aeronautical, weather, or regulatory data. Nothing generated by, displayed in, or exported from the Service is:

• an FAA endorsement, logbook entry, or authorization to fly, solo, or take a checkride;
• a determination of a pilot's or aircraft's currency, recency, or airworthiness;
• a guarantee of any training outcome, stage-check result, or checkride result;
• official weather, NOTAM, TFR, weight-and-balance, or performance data for real flight planning;
• a substitute for FAA-required ground or flight training, or for the Practical Test Standards / Airman Certification Standards (ACS).

The pilot in command (PIC) and the certificated flight instructor (CFI) are solely responsible for all aeronautical decisions and for compliance with the Federal Aviation Regulations (14 C.F.R.). A CFI who uses ATLAS to draft or format an endorsement is responsible for confirming that the endorsement is correct, current, and complete against AC 61-65 (as amended) and the applicable regulations before signing. Always defer to your CFI, the pilot in command, the aircraft's POH/AFM, and the FARs. If ATLAS and an official source ever conflict, the official source controls.

3. Eligibility, accounts & minors

The Service is not directed to and may not be used by anyone under 13. We do not knowingly collect personal information from children under 13; if we learn we have, we will delete it. See our Privacy Policy.

Users aged 13–17. If you are 13–17, you may use the Service only (a) with the consent and supervision of a parent or legal guardian who agrees to these Terms on your behalf, or (b) through a flight school or instructor that has represented to us that it has obtained the required parental or guardian consent. A parent, guardian, school, or instructor who enrolls or permits a minor to use the Service agrees to these Terms for that minor and is responsible for the minor's use.

You are responsible for the confidentiality of your credentials and for all activity under your account. Notify us immediately at support@atlascfi.com if you suspect unauthorized access. You may not share, sell, or transfer your account.

4. Subscriptions, billing, auto-renewal & refunds

Paid plans. ATLAS offers paid subscriptions (for example, Atlas Student, Flightdeck, Aviator, CFI Pro, and School plans, including per-seat charges). Prices, billing frequency, and what each plan includes are shown at the point of purchase. Payments are processed by Stripe; by subscribing you also agree to Stripe's terms.

Automatic renewal — please read. Unless it says otherwise at checkout, your subscription automatically renews at the end of each billing period (monthly or annually, as selected) and your payment method is charged the then-current price until you cancel. You authorize us and Stripe to store your payment method and charge it for each renewal. We will present the auto-renewal terms clearly and obtain your affirmative consent before your first charge, send any renewal or price-change reminders required by law, and give clear notice of material changes before they take effect.

Founding pricing. If your plan is offered at a founding price, your recurring rate for that plan will not increase for the life of your continuous, uninterrupted subscription to that plan. If your subscription lapses or you change plans, founding pricing may no longer apply.

How to cancel. You can cancel anytime from your account billing settings — the in-app billing portal, reachable from your account — (or by emailing support@atlascfi.com), using the same medium in which you enrolled. Cancellation stops the next renewal; it does not, by itself, refund the current period. Access continues until the end of the paid period.

Free trials and free-to-paid conversions. If a plan includes a free trial, we disclose its length and the price you will be charged when it converts, and we charge you only after the trial ends unless you cancel first.

Refunds — 30-day money-back guarantee (scoped). If we advertise a 30-day money-back guarantee, it applies as follows unless stated otherwise at purchase: one refund per customer, available on the first charge of your first paid individual plan (a monthly term, or the full first charge of an annual plan), requested within 30 days of that charge by emailing support@atlascfi.com. If your plan included bundled hardware (for example, the Atlas Recorder), we may condition the refund on its return in usable condition or deduct up to $40 for unreturned hardware. Renewal charges, additional seats, and school per-seat charges are non-refundable except where required by law. This guarantee is our voluntary policy and does not limit any non-waivable statutory right you may have.

Taxes, failed payments & chargebacks. Prices exclude taxes, which we may add. If a charge fails, we may suspend access until payment succeeds. If you initiate a chargeback or payment dispute for charges that were properly authorized under these Terms rather than first requesting a refund from us, we may treat it as a breach, suspend or terminate your account, and recover amounts owed and reasonable costs, to the extent permitted by law.

5. Intellectual property & your license to use

All software, content, models, prompts, design, trademarks, and systems in the Service are owned by Aetherion Arc LLC or its Affiliates and licensors and are protected by intellectual-property law. We grant you a limited, personal, revocable, non-exclusive, non-transferable, non-sublicensable license to access and use the Service for its intended purpose, subject to these Terms. All rights not expressly granted are reserved. You may not copy, reproduce, modify, distribute, sell, publicly display, create derivative works from, or reverse-engineer any part of the Service without our express written permission.

6. Your content & feedback

Content you submit — session notes, quiz responses, lesson reflections, debrief inputs, and similar (“User Content”) — remains yours. You grant Aetherion Arc LLC a worldwide, non-exclusive, royalty-free, sublicensable license to host, store, reproduce, process, and display your User Content solely to operate, provide, secure, and improve the Service, including through the service providers listed in our Privacy Policy. We do not sell your User Content.

Feedback. If you send us suggestions, ideas, or feedback about the Service, you grant us a perpetual, irrevocable, worldwide, royalty-free license to use them for any purpose without obligation or compensation to you.

7. Acceptable use

You agree not to:

• use the Service to violate any law or regulation, including the FARs;
• reverse-engineer, decompile, scrape, or extract data from the Service at scale, or use it to build a competing product or to train a machine-learning model;
• impersonate any person, misrepresent your certification or authority, or upload another person's data without authorization;
• transmit malware, attempt to breach security, or interfere with the Service;
• rely on ATLAS output as the sole basis for any real-world flight, dispatch, maintenance, endorsement, currency, or safety-of-flight decision.

Violations may result in immediate suspension or termination.

8. Instructor, school & endorsement responsibilities

If you use the Service as a certificated flight instructor, ground instructor, chief instructor, or flight school, you represent that you hold the certificates and authority you claim and that your use complies with the FARs and your school's procedures.

Endorsements and sign-offs. ATLAS may help draft or format endorsement text, but any endorsement, logbook entry, recommendation, or sign-off is your professional act as the certificate holder. You are solely responsible for verifying its accuracy, currency, and completeness against AC 61-65 (as amended) and the applicable regulations before you sign. An electronic signature you apply through the Service is your signature and binds you as if handwritten (see Section 16).

Data about others. If you upload or access records about students or staff, you represent that you have the right and any required consent to do so, and you are responsible for using that data lawfully and only to provide instruction and school administration.

9. Assumption of risk & aviation disclaimer

Flight training and aviation are inherently dangerous activities that can result in serious injury or death. ATLAS is a study and workflow aid only; it does not fly aircraft, supervise training, or reduce the inherent risks of aviation. You expressly acknowledge and assume all risks arising from flight training and aviation and from your use of, or reliance on, the Service, including any errors, omissions, delays, or unavailability of the Service.

To the fullest extent permitted by law, you release Aetherion Arc LLC and its Affiliates from claims for ordinary negligence arising from your use of the Service. This release does not apply to, and nothing in these Terms purports to waive, liability for gross negligence, recklessness, willful or intentional misconduct, fraud, or any liability that cannot be waived under California law (see Cal. Civ. Code §1668). You remain responsible, together with your PIC and CFI, for every aeronautical decision.

10. Artificial intelligence

The Service uses AI models (including Anthropic's Claude) to generate training content, feedback, radio-trainer audio, and responses. AI output can be incomplete, outdated, or wrong, and may state incorrect information confidently. We do not independently verify AI output before you see it. Do not rely on AI output as a sole source of aviation knowledge, regulatory interpretation, weather, performance data, or safety-of-flight guidance. Always verify important information against primary sources (FAA ACS, FARs, AFH/IFH, current charts and weather, and the aircraft POH/AFM) and your CFI. Your use of AI output is subject to Sections 2, 9, 12, and 13.

11. Beta & experimental features

We may offer features labeled beta, preview, experimental, or early access. These are provided “as is” and “as available,” may be changed or discontinued at any time, may be less reliable, and are excluded from any service commitment. Your use of them is at your own risk.

12. Disclaimer of warranties

THE SERVICE IS PROVIDED “AS IS” AND “AS AVAILABLE” WITHOUT WARRANTIES OF ANY KIND, WHETHER EXPRESS, IMPLIED, OR STATUTORY. To the fullest extent permitted by law, we disclaim the implied warranties of merchantability, fitness for a particular purpose, and non-infringement. We do not warrant that the Service will be uninterrupted, secure, or error-free, or that any content, feedback, currency or performance calculation, endorsement text, weather, or training outcome will be accurate, current, complete, or fit for any aeronautical purpose. No advice or information obtained from the Service creates any warranty not expressly stated here. Some jurisdictions do not allow certain disclaimers, so some may not apply to you.

13. Limitation of liability

TO THE FULLEST EXTENT PERMITTED BY LAW, Aetherion Arc LLC and its Affiliates will not be liable for any indirect, incidental, special, consequential, exemplary, or punitive damages, or for lost profits, data, goodwill, or for any personal injury or property damage arising from aeronautical decisions, arising out of or relating to the Service — even if advised of the possibility. Our total aggregate liability for all claims relating to the Service will not exceed the greater of (a) the amounts you paid us for the Service in the 12 months before the event giving rise to the claim, or (b) US $100.

Carve-out. Nothing in these Terms limits or excludes liability that cannot be limited or excluded under California law, including liability for gross negligence, recklessness, willful or intentional misconduct, or fraud (see Cal. Civ. Code §1668; City of Santa Barbara v. Superior Court (2007) 41 Cal.4th 747). The limits above apply only to the extent permitted by law.

14. Indemnification

You will defend, indemnify, and hold harmless Aetherion Arc LLC and its Affiliates and their officers, employees, and agents from any claims, damages, liabilities, and reasonable costs (including attorneys' fees) arising out of or related to: (a) your use of the Service; (b) your violation of these Terms or of any law or the FARs; (c) your User Content or data you upload; and (d) your aeronautical decisions.

Schools additionally indemnify us for the acts and omissions of their instructors, staff, and enrolled users in connection with the Service. Instructors additionally indemnify us for any endorsement, recommendation, sign-off, or logbook entry they make or apply through the Service. This section does not require you to indemnify us for our own gross negligence, willful misconduct, or fraud.

15. Medical & sensitive information

The Service may let you or your school record medical-certificate status and similar information to support training (for example, tracking whether a medical is current). We are not a healthcare provider or a HIPAA covered entity, and the Service does not provide medical or aeromedical advice — questions about medical certification belong to an Aviation Medical Examiner and the FAA. You choose what to provide, and you are responsible for the accuracy and lawful use of any medical or sensitive information you enter about yourself or others. We handle this information as described in our Privacy Policy, including the limits on how sensitive personal information is used.

16. Electronic signatures & records

You consent to transact with us electronically. Any signature, initials, approval, or sign-off you apply through the Service, and any record we provide or store electronically, are legally valid and enforceable to the same extent as a handwritten signature or paper record under the federal ESIGN Act and the California Uniform Electronic Transactions Act. You may withdraw consent to electronic records prospectively by contacting us, though doing so may prevent you from using features that require them.

17. Dispute resolution — binding arbitration & class-action waiver

Please read this section carefully — it affects your rights.

17.1 Informal resolution first. Before starting arbitration, you and we agree to try to resolve the dispute informally for 30 days after written notice to support@atlascfi.com (or to you at your account email).

17.2 Binding arbitration. Except as carved out below, any dispute arising out of or relating to these Terms or the Service will be resolved by final and binding individual arbitration administered by JAMS under its Consumer Arbitration Rules and Consumer Minimum Standards then in effect. The Federal Arbitration Act governs this Section. The arbitration will be held in California or, at your election, by phone/video or in your home county. The arbitrator decides all issues, except that a court decides the enforceability of the class-action waiver in 17.4.

17.3 Fees and remedies. The arbitration filing fee you pay will not exceed the amount required by the JAMS Consumer Minimum Standards, and we will bear the remaining JAMS fees as those standards require. The arbitrator may award any relief a court could award to you individually, including statutory remedies; nothing here limits non-waivable rights.

17.4 Class-action waiver. You and we agree to bring claims only in an individual capacity, and not as a plaintiff or class member in any class, collective, consolidated, or representative proceeding. The arbitrator may not consolidate claims or preside over any class or representative proceeding. If this waiver is found unenforceable as to a particular claim, that claim (and only that claim) will proceed in court, and the rest of this Section still applies.

17.5 Carve-outs. Either party may bring an individual claim in small-claims court, and either party may seek injunctive relief to protect intellectual property or confidential information in court. These do not waive arbitration for other claims.

17.6 Your right to opt out. You may opt out of this arbitration agreement within 30 days of first accepting these Terms by emailing support@atlascfi.com with your name, account email, and the statement “I opt out of arbitration.” Opting out does not affect any other part of these Terms. If you opt out, disputes go to the courts in Section 19.

18. Termination

We may suspend or terminate your access at any time for violation of these Terms or to protect the Service or others. You may delete your account at any time in settings or by contacting support@atlascfi.com. On termination, your license to use the Service ends. Sections that by their nature should survive — including Sections 5, 6, 9, 12, 13, 14, 15, 17, 19, 20, and 21 — survive termination.

19. Governing law & venue

These Terms are governed by the laws of the State of California, without regard to its conflict-of-laws rules. Subject to the arbitration agreement in Section 17, any dispute not subject to arbitration will be brought exclusively in the state or federal courts located in California, and you consent to their jurisdiction.

20. Force majeure, severability, assignment & entire agreement

We are not liable for delays or failures caused by events beyond our reasonable control. If any provision of these Terms is found unenforceable, it will be limited or severed to the minimum extent necessary and the rest remains in effect. You may not assign these Terms; we may assign them to an Affiliate or in connection with a merger, acquisition, or sale of assets. These Terms, with the Privacy Policy and any order or checkout terms, are the entire agreement between you and us about the Service and supersede prior agreements. Our failure to enforce a provision is not a waiver.

21. Export & sanctions

You represent that you are not located in, and will not use the Service in violation of, any U.S. embargo or on any U.S. government restricted-party list, and that you will comply with applicable export-control and sanctions laws.

22. Changes to these Terms

We may update these Terms. We will post the updated version with a new effective date and, for material changes, provide notice by email or in-app. Changes take effect on the stated effective date, and your continued use after that date means you accept them. If you do not agree, stop using the Service.

23. Contact

Aetherion Arc LLC · support@atlascfi.com